Privacy Policy
Last Updated: January 2026

 

By using software products and services, you acknowledge that you have read and understand this Privacy Policy.

 

HUFF Real Estate Group, LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it through this Privacy Policy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our web applications (the “App”).

 

1. Company Information

• Legal Entity: HUFF Real Estate Group, LLC

• State of Formation: Texas

• Business Address: P.O. Box 857, Helotes, Texas 78023

• Contact Email: corporate@grouphuff.com

 

2. Scope of This Policy

This Privacy Policy applies solely to the web applications and governs data collected from:

• Buyers

• Sellers

• Real estate agents

• Brokers

• Transaction coordinators

• Lenders

• Title offices

This policy does not apply to third-party websites, services, or applications not controlled by HUFF Real Estate Group, LLC.

 

3. Information We Collect

A. Personal & Account Information

We may collect the following information when you register for or use the App:

• Full name

• Email address

• Phone number

• Brokerage name

• Role-based access permissions

• Login activity (date, time, success/failure)

We do not collect or store real estate license numbers.

 

B. Transaction & Property Data

To support transaction coordination, we collect and store:

• Property addresses

• Buyer and seller names

• Contract dates and deadlines

• Uploaded documents (PDFs, contracts, disclosures)

• Notes and comments entered by users

 

C. Automation & AI Data

Our web applications do not collect or generate:

• AI-generated reminders

• AI summaries or recommendations

• Call recordings or transcripts

• Chatbot conversations

 

D. Technical Data

We collect limited technical data strictly for security and system integrity:

• Login activity

We do not collect IP addresses, device information, browser fingerprints, cookies, or session tracking data.

 

4. How We Use Your Information

We use collected information to:

• Provide and operate our web applications

• Enable role-based access and collaboration

• Store and manage transaction documents

• Track transaction milestones and deadlines

• Maintain system security and prevent unauthorized access

• Communicate essential service-related information

We do not sell, rent, or trade user data.

 

5. Third-Party Services & Integrations

We may share limited data with trusted third-party providers strictly to operate our web applications:

• Email Provider: Used for system notifications and communications

• Cloud Storage Provider: Secure storage of uploaded documents

• AI Provider: Infrastructure-level support only (no AI data processing or analysis)

We do not integrate with payment processors, SMS platforms, calendars, or CRM systems.

All third-party providers are contractually obligated to protect your data.

 

6. Payments & Transactions

• Pricing is per transaction

• We do not store payment information

• We do not process payments directly within the App

• No refund policy is currently offered or implied

 

7. Data Retention

We retain information only for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Maintain legal and regulatory compliance

• Support ongoing transaction records

Users may request data deletion subject to legal or contractual obligations.

 

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your data, including:

• Access controls

• Secure document storage

• Role-based permissions

However, no system is 100% secure, and we cannot guarantee absolute security.

 

9. Geographic Scope & Compliance

Our web applications are intended only for users located in Texas.

This Privacy Policy is designed to align with:

• Texas privacy and consumer protection laws

We do not target or actively comply with California (CCPA/CPRA) or GDPR regulations.

 

10. Children’s Privacy

Our web applications are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.

 

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be reflected by a revised “Last Updated” date. Continued use of our web applications constitutes acceptance of the updated policy.

 

12. Contact Us

If you have questions about this Privacy Policy or your data, contact:

HUFF Real Estate Group, LLC
corporate@grouphuff.com