PropVault
AI-Powered Real Estate Document Management System
Stop chasing files, renaming PDFs, and rebuilding folders for every real estate deal. PropVault, the AI-powered real estate document management software, automatically organizes, standardizes, validates, and packages property documents across single properties or entire portfolios.
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Stop Losing Time to Disorganized Real Estate Documents
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Real estate professionals lose hours (and deals) to:
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Disorganized document folders
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Inconsistent naming conventions
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Missing critical files at closing, refinance, or audit
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Duplicate and outdated documents
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Scrambling to prepare lender, CPA, or investor packages
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PropVault fixes this automatically, saving time and reducing errors
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AI-Powered Document Intelligence​
Upload Property Documents
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Identifies files using AI
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Sorts files into a standardized folder structure
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Renames files using consistent, compliant conventions
Smart Validation
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Detects missing required files
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Flags duplicates and outdated versions
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Tracks property file completeness
One‑Click Packaging
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Generates clean, client-ready ZIP files
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Perfect for lenders, CPAs, investors, and buyers
Built for Scale
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Single properties or large portfolios
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Designed for agents, investors, lenders, and developers
Built For Serious Real Estate Professionals
Who Uses PropVault​
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Real Estate Investors
Real estate investors use PropVault’s AI-powered document management system to store leases, purchase agreements, inspections, and financial documents in a centralized repository. Investors can instantly prompt PropVault’s AI to search, summarize, and extract insights from their property documents, making portfolio management faster and more informed.
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Real Estate Brokerages & Teams
Brokerages and real estate teams rely on PropVault to organize transaction files, contracts, disclosures, and client documents. With AI-driven document prompts, agents can quickly retrieve key clauses, verify contract details, and search across their entire document library without manually reviewing files.
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Lenders & Private Capital
Private lenders and capital partners use PropVault to manage loan documents, underwriting reports, and collateral records. The platform’s AI prompt capability allows lenders to query their document repository, surface critical loan terms, and analyze investment details across multiple deals in seconds.
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CPAs & Asset Managers
CPAs and asset managers use PropVault to securely manage financial statements, tax documents, operating agreements, and asset reports. By prompting the AI against the document repository, professionals can quickly locate specific financial details, summarize records, and streamline reporting across complex portfolios.
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Developers & Portfolio Owners
Developers and large portfolio owners use PropVault to maintain organized records for permits, development plans, contracts, and property documentation. PropVault’s AI document assistant enables users to prompt the system to analyze, summarize, and retrieve information across thousands of stored documents, eliminating manual document searches.
Subscription Pricing
Starter — $39.00 Per Month
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​​For small investors getting organized
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Up to 20 units
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Save ~10+ hours per month
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Annual Plan: $390/year (2 months free)
Growth — $129.00 Per Month
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For scaling landlords and operators
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Up to 200 units
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Save ~25–50+ hours per month
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Annual Plan: $1,290/year
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Portfolio — $299.00 Per Month
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For professional operators & small funds
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Up to 1,000 units
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Save ~75–150+ hours per month
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Annual Plan: $2,990/year
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Enterprise — Custom Pricing
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1,000+ units
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Contact Sales
VIP Concierge
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$499.00 One-Time Setup (Optional)
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A premium onboarding service for customers with physical paper documents, where PropVault handles scanning, digitizing, and uploading into your PropVault repository.
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Professional document scanning of up to 500 pages
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Return of originals
API Pricing
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​​$99.00 Per Month
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5,000 files/month
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Property classification
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Folder/File sorting and management
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Duplicate Detection
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ZIP Packaging and download
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Transform File Management Chaos into a
Real Estate Knowledge Base
Why PropVault?​​
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Prevent lost or misplaced client documents
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Present clients with a professionally organized transaction experience
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Ask complex questions against the real estate knowledge base
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Enforces structure — not just storage
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Reduces closing, refinance, and audit friction
Frequently Asked Questions